Bookings and facilities

Please get in touch if you would like to make a booking for the hall or its facilities.

We offer a range of spaces for hire at competitive prices.

Either email us at or fill out our enquiry form below.

The office is usually staffed from 9am till 1pm most weekdays; but please bear with us, as it may take a few days to respond to your enquiry.

Our facilities include the large Geoffrey Owen Hall (max 200 people), the medium-sized Grace Mears Room (max 40 people) and the intimate Harold Price Room (max 20 people). Hire includes the use of a kitchen.

Privacy Policy

Fair Oak Village Hall (FOVH) takes your privacy seriously, and will only keep and store your data in order to administer your booking(s) at Fair Oak Village Hall. This is the lawful basis for processing your data.

Personal Data FOVH Collect

To process bookings we collect an individual’s name, address, contact telephone numbers and email address. We may also collect bank details and other payment information.

How FOVH Use Data

FOVH employees use data collected to process bookings at Fair Oak Village Hall. Surnames and/or Company Names will appear on a list of bookings displayed within Fair Oak Village Hall.

Disclosing Personal Data to Third Parties

Personal data will not be shared with any Third Parties unless express permission has been sought and granted.

How long will FOVH keep my information?

We will only retain your information for as long as is necessary for the purpose(s) the information was collected.

Your Rights

You have a right to access the personal data FOVH hold about you. This is called a Subject Access Request and must be done in writing. Requests should be sent to e: or write to Fair Oak Village Hall Management Committee, Shorts Road, Fair Oak, Eastleigh, Hampshire, SO50 7EJ.

Useful Resources

The Information Commissioner’s Office (ICO) is the UK’s independent body to uphold information rights. The ICO’s website ( has useful information on data privacy and your rights.


When making an enquiry will you please confirm the following on the form.

1) I confirm that I have read your Privacy Policy and understand how my personal data will be used Yes/No

2) I confirm that I am providing this information freely Yes/No